Planning Schedule Stage Content:
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In Planing Stage TC Chair created the ILC the status for the ILC will be in Planning Stage as shown below
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In Schedule stage the TC Chair will be able to do the Following:
Adding Scheduled and Participant
The Participant can Manage only in Planning Stage by TC Chair.
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Edit ILC Details
TC Chair can Edit the ILC Details in Schedule Stage by Clicking on “Edit ILC Details” as shown below
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In Schedule Details Section user will be able to do the following:
Select Participant ( List with all Metrology Institute that created in Met Institute Page ).
Select Participant Type ( Pilot lab - Co-Pilot lab - Participant ).
Select KCV (Key Comparison Value) Optional.
Select Dates.
Select Contact Person ( List of users that added for Selected Participant ).
Click “ Add Participant “ to Save you Entry and adding the Participant into Participant Section as shown below
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one of Selected Participant should be the Pilot Lab.
Upload Schedule Report Document
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Send Invitations to Participant to Participate the ILC
By Clicking on “Send Invitations” button the system well send an Invitations to all Participant in the Selected Committee and TC Chair will see Success message after Sending Invitations as shown below
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Generate Scheduled Report
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TC Chair Cannot Generate the Schedule Report if there is No participant is defined in the schedule. |
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The TC Chair or Pilot Lab should provide the Start and End Dates for each participant before Generating the Schedule Report from “Schedule & Participant” tab. |
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By providing From Date the System will auto Select the To Date based on Measurement Duration and TC Chair/Pilot Lab can adjust this date within same period for Time of Measurement and Measurement Duration. |
After Participants Participate the ILC the TC Chair will Generate the Schedule Report by Clicking on “Generate Schedule Report“ button from the bottom of ILC Details Page “Generate Schedule Report” Button as shown below
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By Clicking on Generate button the PDF file will created and will be available in Documents Section in ILC Documents Tab “Generate Schedule Report” Button TC Chair will see a Success Message and the ILC Status will be from In Progress to Waiting For Approvalas shown below
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Each Document Type has the following life cycle:
Draft
Review
Voting
Accepted
Archived
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If the current version of this type is not Archived the system will refuse to upload same type again. |
Send Document For Review and Voting
Send For Review
After TC Chair Generating the Schedule Report Document he will send this Document for Review to notify participants to review the schedule.
To Send the Document for Review follow the following Steps:
From Action Menu beside the Document Name in ILC Documents Section Click for Send for Review
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The Form will be Display to Enter the Review Title and Deadline date and Your Notes about the Review
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By clicking on “ Send “ button the Review will be Created Successfully and it will be available at “ Reviews and Voting Tab “ as shown below
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To Apply your Review please follow the Steps below:
From “ Reviews & Voting “ Tab click on Expand icon in Document Record to be able to add you review and view how many Pending Participant not Reviewed.
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Click on Add Your Review Button to open the Review Form as shown below
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By Click on “ Add Review “ button Review will be saved and will be available at Review List as shown below
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The Participant Can do the Following after adding there Reviews:
Edit Review.
Remove Review.
Delete Attachment.
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Participant Cannot Add/Edit Review if the Deadline Reached or Review is Accepted by TC Chair. |
After the Participant adding there review the TC Chair will Send the Review For Voting.
Send For Voting
The TC Chair will Send the Document For Voting to notify participants to Voting on the schedule.
From Action Menu beside the Document Name in ILC Documents Section Click for Send for Vote
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The Form will be Display to Enter the Vote Title and Deadline date and Your Notes about the Voting
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By clicking on “ Send “ button the Vote will be Created Successfully and it will be available at “ Reviews and Voting Tab “ as shown below
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To Add your Vote please follow the Steps below:
From “ Reviews & Voting “ Tab Select “ Voting” and click on Expand icon in Document Record to be able to add you Vote and view the voting result for all Participant.
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Click on Cast Your Vote Button to Submit you Vote as shown below
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By Casting your Vote it will be saved and will be available at Voting List as shown below
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The Participant Can do the Following after adding there Votes:
Edit Voting.
Remove Voting.
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Participant Cannot Add/Edit Voting if the Deadline Reached or Voting is Accepted by TC Chair. |
After All Participant Casting their Vote the TC Chair will Accept the Voting From ILC Documents Tab as shown below
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The TC Chair will Approve the Schedule by Clicking on “ Approve Schedule “ to Notify the Pilot Lab and Change the ILC Status to Next Stage “ Protocol Planning “
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Now the ILC Status will change into “ Protocol Planning “ as shown below
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The Generated Document will display in Active Document Section in ILC Details as shown below
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The TC Chair will be Able to do the Following Actions for Active Documents:
Remove the Document by clicking on three dots and Select Remove as shown below
Remove Option will be Available for Documents with Draft Status only.
Archive Schedule:
TC Chair can Archive any Activate Document in any Status if not Approved and after Approving the Document Cannot be Archived anymore.Send For Review:
TC Chair can Send the Document for Review and all Participants will be able to review this Document in Balloting app. https://gcc-gso.atlassian.net/l/c/2qUn7jTGSend For Vote:
TC Chair can Send the Document for Voting and all Participants will be able to cast their votes on this Document in Balloting app. https://gcc-gso.atlassian.net/l/c/tfBdMrq0Approve Schedule:
After TC Chair Approving the Schedule Document the ILC Stage will be change and move to next Stage “Protocol” as shown below