Protocol Planning Content:
In Protocol Stage the Pilot Lab will do the Following Actions:
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1- Uploading Protocol Document
In this Stage the Pilot Lab will Start Working on the Protocol Document and Upload it Once it’s Ready from ILC Documents Details Tab as Shown Below
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Each Document Type has the following life cycle:
Draft
Review
Voting
Accepted
Archived
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If the current version of this type is not Archived the system will refuse to upload same type again. |
The Pilot Lab will Send the Protocol Document For Review to notify participants to review the document
Send For Review
To Send the Document for Review follow the following Steps:
From Action Menu beside the Document Name in ILC Documents Section Click for Send for Review
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The Form will be Display to Enter the Review Title and Deadline date and Your Notes about the Review
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By clicking on “ Send “ button the Review will be Created Successfully and it will be available at “ Reviews and Voting Tab “ as shown below
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To Apply your Review please follow the Steps below:
From “ Reviews & Voting “ Tab click on Expand icon in Document Record to be able to add you review and view how many Pending Participant not Reviewed.
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Click on Add Your Review Button to open the Review Form as shown below
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By Click on “ Add Review “ button Review will be saved and will be available at Review List as shown below
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The Participant Can do the Following after adding there Reviews:
Edit Review.
Remove Review.
Delete Attachment.
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Participant Cannot Add/Edit Review if the Deadline Reached or Review is Accepted by Pilot Lab. |
After the Participant adding there review the Pilot Lab will Send the Review For Voting.
Send For Voting
The Pilot Lab will Send the Document For Voting to notify participants to Voting on the schedule.
From Action Menu beside the Document Name in ILC Documents Section Click for Send for Vote
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The Form will be Display to Enter the Vote Title and Deadline date and Your Notes about the Voting
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By clicking on “ Send “ button the Vote will be Created Successfully and it will be available at “ Reviews and Voting Tab “ as shown below
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To Add your Vote please follow the Steps below:
From “ Reviews & Voting “ Tab Select “ Voting” and click on Expand icon in Document Record to be able to add you Vote and view the voting result for all Participant.
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Click on Cast Your Vote Button to Submit you Vote as shown below
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By Casting your Vote it will be saved and will be available at Voting List as shown below
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The Participant Can do the Following after adding there Votes:
Edit Voting.
Remove Voting.
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Participant Cannot Add/Edit Voting if the Deadline Reached or Voting is Accepted by TC Chair. |
After All Participant Casting their Vote the Pilot Lab will Accept the Voting From ILC Documents Tab as shown below
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The Pilot Lab will Approve the Protocol Document by Clicking on “ Approve Protocol Document “ at the bottom of the ILC Details Page and ILC status change to “Protocol Completed” as shown below
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After Uploading the Document will be shown in Active Documents Section as shown below
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Pilot Lab can Remove the Protocol Document in Draft Status only. |
2- Enter the Artifact (Transfer Standard) Details
Pilot Lab will Enter the Artifact Details from “Artifact Details & Tracking” Tab as shown below
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After Pilot Lab fill the Artifact Details click on “Save Artifact Details” to save the form and user will see a success message as shown below
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Now the TC Chair will Send the Protocol Document to Review/Vote and Approving the Document
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Send for Review https://gcc-gso.atlassian.net/l/c/W0AkJPY8 .
Send For Voting https://gcc-gso.atlassian.net/l/c/o4VHZG8Z .
After TC Chair Approving the Document the ILC Stage will change to Measurement Stage as shown below
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